template of Sales and Promotional Letters

Notification:
A sales letter is used to introduce the contact and generate interest.

WAVERLEY HOTEL

360 South Dearborn • Chicago, IL 60604

August 15, 20XX
Fred E. Sherman, Secretary
The Paramount Institute
P.O. Box 323
Orlando, FL 32822

Dear Mr. Sherman:

Just a note to introduce myself and to let you know of the
Waverley Hotel’s interest in the 20XX meeting plans of the
Paramount Institute.

The Waverley Hotel contains 674 newly redecorated guest
rooms; this includes 12 double room suites. The hotel is
located in the heart of Chicago, only 30 minutes from
Midway airport. Our three four-star restaurants offer our
guests variety in menu selection and atmosphere. Our 36,000
square feet of meeting and banquet space include the city’s
largest ballroom and the largest on-site exhibition hall. I
have enclosed a complete schedule of our function space
dimensions and capacities.

Please stop by and see us if you are in our area — we would
like the opportunity to show off our hotel. In the meantime,
however, I will call your office next week to answer any
questions you may have on the Waverley’s facilities and to
discuss how we may be of service to the Paramount Institute.

Sincerely,
Signature
Carol Brawn
Director, Convention Services
JS:drb
Enc.